At the Quebec Enterprise Registrar, two types of declarations can be used to modify a company's information: the current update and the correction update. Choosing the right one can have significant consequences.
Current update
The current update declaration is the most commonly used. The Act respecting the legal publicity of enterprises requires that any change in the information appearing in the register be declared within 30 days of the change.
For example, following the resignation of a director, or following a change in the head office address, the company should declare this fact within 30 days by way of a current update declaration.
In general, third parties can assume that the information appearing in the register is correct. It is therefore in the company's interest to declare any change without delay when it occurs.
Correction update
Sometimes the right type of declaration to file is not the current update, but rather the correction update. This type of declaration is used when information has been erroneously declared to the registrar and must be removed retroactively.
The distinction can be fundamental in some cases. For example, if a person has been mistakenly declared as having acted as a director, if you proceed by current update, you must indicate an end-of-office date, which means that the person was actually a director and ceased to be one. If you file a correction update instead, it is possible to have no start-of-office date at all for that person.
It should be noted, however, that even when proceeding by correction update, it will still be possible to see the erroneous information that was declared. The registrar has an option to view the entire history of the company's information, including that which has been corrected.
"A correction update retroactively erases erroneous information. A current update only modifies it from today onward."
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